4 Steps to Choose the Best Commercial Cleaning Service
Choosing the right commercial cleaning company for your business can improve your team’s productivity and give you confidence that your facility is well-maintained. This article will guide you through four key steps to help you select the best cleaning service for your business.
Step 1: Choose a Local or Regionally Based Cleaning Company
Local cleaning companies often provide more reliable and consistent service than large national chains. A local company has nearby staff and resources, which usually means faster response times and fewer disruptions. Fewer distractions from service issues allow you to stay focused on your business goals.
Be cautious when searching online for cleaning companies—some businesses might claim to be local but are actually national marketing firms acting as intermediaries. Always double-check their local office address to ensure you’re dealing with a truly local provider.
Step 2: Create a Basic Outline of Your Cleaning Needs
Though it’s not necessary to prepare a formal request for proposal (RFP), having a brief overview of your cleaning needs will make it easier to get accurate quotes. Include details like the number of employees, the hours and days you want cleaning to take place (such as after 5:00 PM on weekdays), specific areas to be cleaned, and information like where dumpsters are located. Most reputable cleaning companies can provide you with a scope of work document to further assist in outlining your requirements.
Step 3: Schedule a Walk-Through with Potential Cleaning Companies
While it’s possible to get a price quote without an in-person visit, it’s a smart idea to invite potential cleaning companies to your facility for a site tour. This allows them to better assess the space and give a more accurate estimate of the time and resources required to clean your facility.
During this visit, the cleaning company will inspect the flooring, assess the density of the space, and note the current level of cleanliness, along with any access or security considerations. This is also a good opportunity to ask questions about their services, staffing approach, and how they handle service agreements. The more you learn during this step, the easier it will be to compare companies.
Step 4: Hold Final Meetings with Your Top Candidates
Once you’ve gathered quotes from several potential vendors, schedule brief meetings with your top contenders, either in person or via video call. During these meetings, you can go over their proposal in more detail, ask any final questions, and clarify points in their service agreement. This is also the time to discuss potential start dates and get details on the onboarding process for a smooth transition to your new cleaning provider.
By following these four steps, you’ll be better equipped to find a cleaning company that aligns with your needs and values. With the right cleaning partner, you can enjoy a long-lasting relationship that keeps your facility in top shape for years to come.
